Manage all your assets effortlessly in one centralized, cloud-hosted portal. Our user-friendly system offers easy setup along with comprehensive asset tracking, real-time monitoring, and detailed reporting. With built-in helpdesk and ticketing features, it streamlines issue resolution and maintenance requests from start to finish.
Gain full visibility into asset lifecycle, automate audits, schedule preventive maintenance, and ensure compliance—all while improving operational efficiency and reducing downtime. Designed for scalability, VersionX adapts to businesses of all sizes and industries, giving you complete control over your valuable assets.
Furthermore, its seamless integration with other VersionX solutions such as preventive maintenance and inventory management creates a cohesive operational ecosystem. Leading companies trust VersionX for their most complex automation processes, a testament to our system's reliability and advanced capabilities.
Asset Management System with Audit & Inventory
VersionX Asset Management System - How it Works?
1. Tag Assets: Every physical asset is tagged using RFID, barcode, or QR code for unique identification.
2. Map Location And Assign: Assets are mapped to specific floors, rooms, or departments and assigned to relevant staff or departments, defining clear ownership.
3. Integrate Inventory: Asset data syncs with inventory information to provide insights into availability, usage patterns, and future procurement planning.
4. Schedule Maintenance: The system automatically schedules asset maintenance tasks based on predefined criteria.
5. Asset Audit & Verification: Periodic audits are conducted using handheld scanners or mobile apps to verify asset presence and current condition.
6. Real-Time Tracking: The system updates asset movement and usage logs in real-time, ensuring transparency and operational control.
Why VersionX Asset Management System?
Easy to Use
Physical asset management is not a simple process. But our software automates the entire process and is extremely easy to use.
Foolproof
VersionX asset management system uses secure cloud and mobile tech with simple role-based access control.
Accountability
The system increases accountability among users of assets - individual or groups - as the system cannot be tampered with.
No Clunky Hardware
We are web and mobile based. Hence, the system requires minimal hardware for efficient functioning.
Customizable
Our asset management system features can be quickly and easily added or tailored to specific needs.
Secure Data
All asset information is digitally maintained and continuously backed up. We assure complete data security and guarantee.
Features of VersionX Asset Management System
Quick Setup
Get started in no time with minimal configuration & zero complex installations. Begin tracking assets instantly.
Alerts & Notifications
Stay updated with alerts and notifications. Take timely actions to prevent asset issues.
Reports & History
Access detailed reports and asset histories from a customizable, user-friendly dashboard.
Asset Auditing
Easily verify and reconcile physical assets during audits—accurate and up-to-date at all times.
Advanced Asset Tracking
Track all assets—networked or not—via barcodes, QR codes, or RFID tags.
SLA Monitoring
Automatically track SLA compliance to ensure uninterrupted service and issue resolution.
Geo Tagging
Know your asset's location. Quickly geolocate an asset and optimize usage, servicing, & maintenance.
Multi-Location Control
Manage assets across anywhere in the office, departments, branches, or unlimited locations from one central system.
Depreciation Tracking
Monitor asset depreciation in real time for better financial and lifecycle planning.
Smart Ticketing
Manage service tickets with real-time updates on status, escalations, and closures.
User Roles & Permissions
Grant or restrict access easily with role-based controls for better data security.
Maintenance Scheduling
Automate and manage preventive maintenance tasks to extend asset life and reduce downtime.
VersionX Asset Management System - What It Offers?
QR Code/RFID/Barcode Tagged Assets
Efficient and timely asset tracking is a key feature of VersionX’s asset management system. Assets are tagged using printed QR codes or barcodes, which store essential information that can be quickly retrieved when needed. QR codes hold more detailed data than barcodes, making them ideal for comprehensive tracking.
Additionally, assets can be tracked with RFID tags, which allow multiple tags to be read simultaneously for faster monitoring. Depending on the tag type—passive or active—RFID enables tracking from a distance. Active RFID, also known as Bluetooth Low Energy tracking, offers enhanced real-time location monitoring for better asset management.
Asset Life Cycle Management
Tracking alone isn’t enough—knowing an asset’s stage helps optimize usage and reduce costs. Life cycle management identifies inefficiencies, prevents unnecessary expenses, and supports better planning at every stage.
Asset life cycle management solves problems like underutilization, misuse, theft, lack of maintenance, poor servicing, vendor delays, and missing disposal policies.
It also supports depreciation tracking and ensures compliance, making audits smoother and more accurate.With automation and zero manual intervention, it ensures complete control and accountability.
Asset Inventory Management
Organizations manage both fixed assets and inventories (current assets), sometimes using separate systems based on their needs. Most assets rely on associated inventories to function properly, so an effective asset management system should handle both seamlessly.
VersionX Asset Management System not only manages assets but also tracks inventory levels in real time, ensuring accuracy and preventing stockouts. Managing assets and inventories together improves operational efficiency, reduces errors, and provides a complete, integrated solution in one platform.
Vendor Integration for Asset Maintenance
VersionX Asset Management System streamlines vendor management by securely storing all vendor details and automating related processes. It keeps comprehensive, error-free records of transactions, including purchase orders and invoices, ensuring you have complete vendor histories at your fingertips.
Unlike manual record-keeping, VersionX provides easy access to vendor data and performance reports, helping you track service history and make informed decisions for future purchases. All vendor information is safely stored within the system, enhancing security and efficiency in managing your asset maintenance.
Integrated Helpdesk & Ticketing
Effective ticketing is vital for managing asset issues such as breakdowns, complaints, and service requests. VersionX’s asset management system offers a streamlined ticketing feature that automatically assigns tickets based on asset type, priority, or location.
Users can quickly notify the relevant teams via email or SMS, ensuring prompt action. Ticket statuses are easily filtered and accessible to all stakeholders. The system also includes auto-reminders, timely escalations, and automatic closure updates. Detailed reports and ticket histories are readily downloadable for review and analysis.
Geolocation-Based Tracking
VersionX uses GPS technology to provide real-time geolocation tracking of assets across multiple locations. This feature is especially valuable for monitoring assets spread over wide or remote areas.
Even in offline or low-connectivity zones, asset movements are tracked and synced automatically once internet access is restored. The system records complete movement histories, accessible anytime for full transparency. Additionally, it sends instant alerts and notifications whenever an asset crosses predefined boundaries, ensuring you stay informed and in control.
FAQ
An asset management system is software that helps organizations track, monitor, and manage physical assets throughout their lifecycle, improving efficiency, reducing costs, and ensuring timely maintenance and accurate record-keeping.
The goal of an asset management system is to optimize asset use, reduce costs, ensure timely maintenance, improve accountability, and provide accurate, real-time data for better decision-making throughout the asset’s lifecycle.
There are two main types of assets: fixed assets, which are long-term and used in operations, and current assets, which are short-term and include inventory or supplies. Both are essential for effective asset management and business operations.
Proper tracking ensures optimal utilization and cost control.
Yes, we can show how VersionX asset management system works. Do write to us for a demo.
We will also guide you on the asset management features and functionalities you should opt for based on your needs.
We operate pan India and have clients in major states and cities like Tamil Nadu, Delhi, Bangalore, Chennai, Hyderabad, Mumbai, Pune, Noida, Gurugram, Ghaziabad, etc.
