Managing visitors in a hospital is no mean task. Security and admin teams of hospitals constantly juggle patient safety, visitor access management, and compliance requirements, while trying to ensure a smooth experience for families and caregivers.
The world of business and technology, as we know it today, is changing at an unimaginable pace. Standalone solutions are no longer going to be enough for businesses to stay competitive.
Customer service is one of the topmost priorities for any business. Over the past few decades, it has evolved with the advancement in process automation.
Maintaining a professional, safe, and secure front office in a modern workplace depends on an efficient visitor management system.
Visitor management systems can be categorized into three main types, basic, average, and good, and then a fourth - the rare type.
We designed the solution for convenience and enhanced security: residents can effortlessly access an area within the premises by simply tapping their mobile phones on an RFID or BLE reader.
No matter what type of business you’re in, your processes should solve real-world challenges that your teams face daily. With the automation and digitization of processes, expectations from teams are higher than ever. One such process is visitor management – a critical function for both administrative and security teams. A visitor management system should not...
At a client location: VersionX Face Recognition Attendance System integrated with flap barriers.  Whether you run a business of 5 or 50000 employees or more, you need an attendance system that records and manages your staff’s in and out time, work hours, leave days, and so on. So far, the most popular attendance systems have...
Parking management is not easy. Mainly because of the complex processes involving multiple tenants, security, manpower, software, hardware, and so on. Organizations with limited space and a growing number of employees are increasingly seeking creative solutions to manage their parking spaces. Process automation is one of their main goals.  One such company was one of...
The use of IoT technology is driving significant transformation in building facility management systems. By integrating smart devices and sensors, IoT offers unprecedented control, monitoring, and automation of various building facility systems – ranging from HVAC and lighting to access control and fire safety. Real-time insights lead to enhanced operational efficiency and better decision-making –...
Traditional access control systems, compared to cloud-based access control systems often come with limitations and complexities that can hinder their effectiveness. However, with the advent of IoT cloud-based access control systems, businesses now have access to cutting-edge solutions that offer unparalleled security and convenience.  In this blog, we explore the benefits of adopting a cloud-based...
Most organizations, small and large, still rely on outdated manual methods for physical asset management, which can lead to inefficiencies, inaccuracies, and missed opportunities.  However, the transition to an Asset Management System offers numerous benefits, with respect to the way assets are tracked, monitored, and utilized. The system digitizes the entire process of asset management....
In today’s workplaces, ensuring security while maintaining efficiency is a top priority for organizations of all sizes. A key aspect of this is managing the movement of people within office premises, including staff, visitors, vendors, and guests. Effective access management for visitors not only enhances security but also streamlines daily operations, reducing bottlenecks and improving...
A visitor management system with self-service check-in is an ideal solution when you want to eliminate operator dependency in the visitor process. It becomes especially useful in high-traffic premises where front desk personnel may struggle to handle the volume efficiently. Instead of allocating additional resources to manage the inflow, which can be counterproductive, automation offers a smarter approach.
Investing in a visitor management system (VMS) is a crucial decision that goes beyond simply tracking visitor entries. A well-chosen VMS enhances security, streamlines operations, and delivers long-term benefits for your organization.
Working closely with teams that ensure the safety and well-being of individuals and properties in their organizations has helped us understand in depth the issues related to safety and security. In this blog, we discuss an innovative IoT project related to fire safety. Recognizing the critical importance of fire safety, one of our clients and...
In the realm of building and security systems, there's a game-changer on the horizon – Internet of Things (IOT) technology.
Building management in a business park can be quite a task, and it has its own unique challenges. Besides, “traditional” building management systems are inadequate to deal with the complex problems faced by business parks today. In this blog, we take a look at some of the common issues faced by business parks when dealing...
Visitor management systems are software used by organizations to efficiently manage the entry and exit of visitors to their premises. Some of them can be integrated with hardware such as access control.  A visitor management system helps enhance security, improve visitor experience, and maintain accurate records.  There are several types of visitor management system each...
One of our clients - a higher education institution - is looking for a a unified college campus security system and administrative system. We met the security and admin team of the institution this month and learnt about the on-ground problems they face on a daily basis.
Last month, I visited a client site in Bangalore, around 12 kms from our VersionX office, along with two of my colleagues. The client is a large co-working space provider, and we visited their office to install the VersionX access control that is also integrated with the VersionX face recognition attendance system. I thought it...
No one talks about the issues faced by c-level execs, especially, process-related problems. Even the execs themselves don’t discuss these challenges – even though they’re aware of it. They’re too busy running day-to-day businesses, or, running behind teams to run the businesses. Therefore, we couldn’t help share in this blog the importance of process automation...
Who We Met? A few weeks ago this month, we met the admin team of a large Indian company that expressed interest in our process automation solutions. This isn’t new. We’ve engaged in similar countless, and fruitful, discussions with security and admin heads looking for solutions to automate processes in their businesses and organizations.   However,...
A reliable and efficient visitor management system is important in achieving efficiency and security goals of an organization. With technological advancements and changing security and business needs, an outdated visitor management systems can become a liability rather than an asset. It is important for businesses to upgrade to a visitor management system that is based...
A smart visitor management system won’t keep your visitors waiting at the entry gates when they arrive at your premises. Whether you have first-time visitors or repeat visitors, guests or day workers, a flexible visitor management system should be able to handle all types of entry and exit processes.  Recognizing different categories of visitors is...
A smart visitor management system won’t keep your visitors waiting at the entry gates when they arrive at your premises. Whether you have first-time visitors or repeat visitors, guests or day workers, a flexible visitor management system should be able to handle all types of entry and exit processes.  Recognizing different categories of visitors is...
Addressing complaints or tickets is a serious business for all organizations – especially, for those that want to efficiently resolve complaints raised by its stakeholders. But not many complaint management systems or software perform efficiently – they involve several manual processes. As part of our process automation solutions, we have built an automated complaint management...
Physical assets are significant investments, and their optimal performance directly impacts your bottom line. However, all physical assets have a limited lifespan. Without timely maintenance and servicing, their performance declines, and their lifespan shortens even further. A preventive maintenance (PM) system streamlines and digitizes asset management, ensuring they operate at peak efficiency. Preventive maintenance system...
Offering a great visitor experience is part of the visitor management solution but it’s not the only one. An efficient visitor management software must also secure the premises. Most visitor management systems are software that help manage visitors in residential or business premises. They are used by security guards and receptionists or, in some cases,...
A Building Management System (BMS) manages building infrastructure and its various processes on a day-to-day basis. While they have been around for a while, traditional BMSs are being replaced by newer models that are based on the latest technologies such as the internet of things (IoT). And these IoT-based building management systems are quite intelligent...
Despite the rapid advancement of digital solutions, many administrative and security processes across organizations-whether small, medium, or large-are still handled manually. While core business functions like finance, accounting, sales, and marketing have embraced digitization and automation, administrative and security tasks often remain untouched. This is primarily because these processes vary from company to company and...
Reference image Commitment. We realised early on in our process automation (and digitization) journey that “commitment to efficiency” is the foremost requirement – be it a person, business, or an organization seeking to improve work processes. Those not bothered about process improvements couldn’t care less about efficiency. We’ve learnt enough to leave these types alone. ...
In this blog, we discus about the advantages of a facial-recognition-based attendance system. But first, let’s understand the general scenarios and trends. Attendance systems are not new. For decades, businesses have been using various types of attendance registers. The earliest attendance software was designed to track employee attendance and hours spent by them at the...
Cluttered mailrooms are a usual scene in most offices. Workplaces that don’t have separate mailrooms have it worse. Packages and deliveries pile up at the front desk or in a storage room nearby.  This is because most offices still follow traditional methods of mailroom management. Every time a mail arrives, a facility or front desk...
Buildings have several systems and subsystems to ensure their proper functioning and safety, security, and comfort of its residents. These systems are necessary for the optimal use of resources such as energy, water, and so on.  In a well-functioning building or establishment – be it residential or commercial – the systems and subsystems operate efficiently...
“Smart Parking System” has become a buzz phrase in recent times. This is due to its enormous application and benefits in today’s world. The fact that it is an intelligent parking assistance system has made it useful for parking lot owners and managers as well as vehicle users.. Most of us have been in situations...
Biometric face recognition is an emerging technology that depends on machine learning techniques and is highly computational. Facial recognition technology has widespread applications across industries and sectors such as business, healthcare, automobile, security, and so on. A face recognition system not only processes a person’s identity, but also collects demographic data. Moreover, being touchless, it...
No two businesses are alike. What one organization needs in a software, another doesn’t. And gone are the days of one-size-fits-all solutions. If one visitor management system doesn’t suit your needs, there are several others to choose from in the market. In this blog, we discuss some of the important factors you should consider while...
Buildings – residential or commercial – of all sizes face immense efficiency and security issues. There is a huge need in every industry to automate work processes, more importantly with regard to energy and safety issues and protocols.  Organizations have a desperate need for building automation and control solutions. Most problems occur due to manual...
Access Control Systems – Are They Smart Enough? Although access control systems have been around for three decades now, the systems have not really evolved with time. Most of industry still operates with on-premises client server-based systems. In a traditional access control system, the physical presence of a person is required to add access cards...
In today's dynamic business environment, your visitor management system (VMS) needs to do much more than just log entries in a register. Modern workplace security demands a sophisticated, touchless approach that balances convenience with robust security protocols.
The cargo vehicle parking management system in Bangalore International Airport (BIAL) built end-to-end by VersionX is one of its kind in India in the area of international cargo parking and movement. The parking system has simplified complex parking management scenarios, while achieving the major goal of optimized loading and unloading of cargoes in the terminal...
Businesses maintain several types of registers for their day-to-today functioning. Some of them we know, maintain hundreds of paper registers for various operations – ranging from visitors, material, assets, log books, and so on. And then, some of them transfer the data collected from these registers manually to Excel sheets! In an age of smartphones...
Today, nearly every action of a person is recorded in a digital format in one way or the other. It helps businesses analyze a person’s needs and create products to serve them better. Managing visitor data and gaining useful insights regarding visitors and security is a basic and essential operational requirement of any business.  Recording...
FASTag – Now Mandatory for All Vehicles Yes, FASTag is now a requirement for all vehicles! But what exactly is FASTag? It’s a prepaid, RFID-based sticker affixed to a vehicle’s windshield, designed to enable seamless toll payments. As a vehicle passes through a toll booth, the toll amount is deducted automatically, eliminating the need for...
Managing people and crowds is no easy task. The COVID pandemic takes it to a whole new level of complexity. There are several ways that you can handle your people-management operations to deal with COVID 19. The usual manual processes – are mostly ineffective in the near term. And then there are the innovative technological...
VersionX was a 10 member team when it started four years ago. And we had only one woman employee then, a software programmer.  Fast forward to 2021, we are now 45% women across functions, including in top management, software developer, design, sales and marketing, and trainee. 40% of the women are software developers.  Why, And...
Hospitals and healthcare facilities have unique and complex security and operational needs and issues. During the 2020 coronavirus pandemic, these challenges escalated to a whole new level of complexity. Hospital premises include not just healthcare facilities but a wide range of services and amenities within their campuses that serve patients, visitors, and staff alike. Some...
Security guards are an important part of an organization’s overall security. Their main role is to patrol and inspect properties and premises against people and incidents such as intruders, fire, theft, and vandalism. They have to monitor people and premises 24×7, be it private or commercial. A security guard should be able to respond effectively...
Any organization that has equipment and assets and does not want to waste time, effort, and money managing them uses solutions such as – CMMS, EAM, Facility Management System and so on. We bet there are many more such systems and solutions – with different names and abbreviations – having similar end goals. But what’s...
Fire safety compliance failures are common and have serious repercussions. That’s why all organizations need to have a fire safety compliance program designed to prevent and mitigate risks before they even occur.
Whither Physical Security?  A Typical Scenario The chief security officer or manager of a large organization has to manage security guards in 10 different branches in various locations. He has 10 security officers reporting to him, who in turn handle 20 guards in each location. The security guards in each location are stationed in different...
People counting solutions help businesses get a count of the number of people walking into, say a building or a store. The devices collect data that provide insights into the number of people that visit a location, peak hours, staffing requirements, and so on. People counting technology has been in use in the retail industry...
Facial recognition is the most feasible option available in the current situation for organizations to make employee attendance and visitor entry contactless.  Touchless systems are going to become the norm as organizations get their workplaces COVID ready.  Businesses that were using fingerprint biometric or any touch-based systems for time, attendance, and visitor management are going...
Covid-19 is not going away too soon. Nor are the effects it has had on our daily lives. As curbs on movement are gradually lifted, much will depend on how responsibly individuals and organizations continue to behave. In this blog, we discuss the steps that organizations and businesses can take – mainly digitizing their processes...
A material gate pass management system solves day-to-day problems associated with materials being moved into and out of the business premises.  Most of the challenges arise due to the fact that recording material movements, their authorization or tracking is still a manual and time-consuming process. For example, just getting the required permission from the authorities...
Many residential and commercial premises operate without a dedicated visitor or parking management system. Some use visitor management solutions, but rarely one that also handles parking. So, in most cases, the answer to the title question above is “no.” Through our interactions with various organizations-both private and government-we’ve observed that many still rely on manual...
Queues are a waste of time for your customers and a cause for much stress for your staff. A queue management system or token management system is an efficient means of managing queues in businesses like hospitals, banks, clinics, etc. However, a cloud and mobile queue management system takes it to a whole new level...
Vehicle mismanagement is a widespread challenge, whether you’re an individual handling a few cars or a business overseeing an entire fleet. Issues like vehicle misuse, inaccurate fuel and mileage reporting, and invoice manipulation are all too common. Relying on manual tracking makes it nearly impossible to eliminate these problems entirely. Unauthorized usage, fuel pilferage, and...
The current global economy is undergoing a slowdown. Several sectors of the Indian economy have also been witnessing declining growth, few of them for years. While most talks about recessions are predictions, there is no doubt that businesses are already going through tough times. Declining demand is leading to a significant reduction in sales and...